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Document Management Software Basics

Document management software brings many benefits to your electronic content. It can provide clear audit trails, showing who has viewed and changed each document. It can generate reports on overall activity. And it provides a level of security required by many businesses, allowing only authorized users or groups to access each document.

Most importantly for many businesses, converting paper files into electronic form makes it possible for multiple people to view a document at the same time - no matter where they are. This can greatly reduce the time your employees spending chasing down lost copies and visiting file rooms.

Points to consider:

What type of document management product do you require - just software, which manages files that are already in electronic format, or a system that will also convert paper documents into an electronic formant?
How many users will need access to the document management system?
Do you already have a scanner, if needed?
Will any employees need remote access to the system?
Approximately how many documents will you add to the system each week or month?
Do you have a preference for hosting the system internally at your office versus outsourced hosting?

Related articles - December 2009
	Document Management Software Buyer's Guide How to prepare for a document management purchase -- what to expect and how to run a successful implementation. (Source: BuyerZone.com)	Rights Management Can Protect or Offend Limiting access to corporate documents can be useful - but it can also cause problems. (Source: Ziff-Davis.)

	Drowning in Documents BHow to get out from under a mountain of business documents with a document management system. (Source: Network Computing)	Designing a Document Management Strategy A useful overview of the benefits and uses of document management. (Source: Digital Publishing Solutions Magazine)

Common terms:

digital document imaging
document imaging
document imaging service
document imaging solution
document imaging system
document imaging and management
document imaging software
document management
document management company
document management programs
paperless office
paperless office software
paperless office system

Leading suppliers:

Cabinet NG
ClearVision Technologies
Contact Office Solutions, Inc.
DocuXplorer
Hewlett-Packard
Image Conversions and Management
Integrated Document Solutions
SentryFile
Sharp
Spring CM
Tokairo
Worldview

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Document Management Software Basics

Points to consider:

Related articles - December 2009

Common terms:

Leading suppliers: