Save that headache when you lease a copier
Whether a copier is used for internal documents, invoices, or marketing materials, the cost to print paper has prompted many companies to lease a copier rather than buy one. Many offices find that a monthly lease can make more sense than purchasing a copier machine.
A copier lease often includes maintenance and replacement parts, which gives business owners peace of mind as they put their machine to work. With a lease, even small business owners are able to obtain some of the newest, most advanced equipment for an affordable monthly fee – a luxury most wouldn’t be able to afford if forced to buy a machine.
Keepin’ up with the Joneses’…
In most cases in life, it’s best to check out what the competition is doing before you make a major business purchase. There’s really no sense in trying to re-invent the wheel. We’ve done the work for you by pouring over user reviews and small business forums -- below are the top five types of copiers that businesses lease.
- Multifunction copiers – A multifunction copier is by far today’s most popular request among businesses who lease copiers. As the name implies, a multifunction includes multiple functions: copying, printing, scanning, and sometimes more features. Most businesses love leasing these machines because they eliminate the need to purchase and maintain separate machines. Some models even include a front-facing USB port, allowing users to print documents from a flash drive, laptop, or other portable hard drive. A small business generally chooses a multifunction that prints at a speed between 30 and 40 pages per minute, and it usually costs two to three hundred dollars a month for a multiple-year contract. This is compared to a retail price that’s from $700 all the way up to $20,000 for a high-performance workhorse.
- Color copiers – Businesses that print marketing materials in-house usually need to lease a copier that offers color printing. Even if the ink is used sparingly, it’s usually nice to have the option for a color print. Color copiers also allow businesses to save money on brochure and flier printing – it can be more cost-effective per page than paying 8 to 10 cents at FedEx Kinko’s or Costco. In addition, most newer models now come equipped with a scan-only feature, allowing you to save on paper and toner by e-mailing documents to recipients within the office or even outside your organization. Purchase costs range between $900 - $5,000.
- Canon copiers – Canon is hugely popular with businesses that want to lease a copier. Long recognized as the name for quality imaging, Canon produces a wide range of machines for different needs. Featuring standard digital copying and optional upgrades that include the cost-saving networking capability and fax integration, Canon copiers can serve as either small backroom units for the occasional use, or workhorses for massive wall-sized models that incorporate stapling and finishing options. Though Canon copier lease rates vary, purchase costs range from a few hundred dollars for basic desktop models to an MSRP of $8,000+ for larger units.
- Ricoh copiers – While Canon is popular, many small businesses choose to lease a copier from another top contender in the market: Ricoh. With standard digital quality, Ricoh machines provide a highly-sustainable solution, delivering the same stunning clarity while reducing ink consumption by producing an increase in yield per cartridge – greatly saving on cost. In addition, this savings extends to the per-page cost as well with print masters that yield a generous 4,000 prints— a figure that’s reportedly double the capacity of similar copiers. Purchase prices start at $500 and work their way up to $5,000+ for deluxe models.
- Small business copiers – One of the most popularly requested copiers to lease is one that’s built specifically for a small business. Small businesses usually want: an affordable price, low maintenance and supply costs, durability, and performance that’s on par with more expensive machines. The nice thing is, almost every copier manufacturer offers a copier that will take care of all of these needs. Plus, with a small business copier, you only pay for what you use. On the flipside, buying a copier means spending thousands of dollars at one time on a piece of equipment that will inevitably break down – something not many small businesses are willing to do. A copier lease allows for a trade-in when the machine breaks down or the technology becomes obsolete. It also spreads the cost of the machine over several years (usually one to three).
Leasing the wrong copier can be expensive!
The decision to lease a copier might come easy. But then you’re faced with the problem of choosing which copier to lease. Copier lease rates vary by copier model, so if you choose a copier that prints faster than you need it to print, you might be spending too much each month. On the flipside, choosing the copier with the lowest lease rate might frustrate your employees as they have to wait for the printer to spit out one page every ten seconds.
The one you select should be largely based on your estimated output. And when comparing copier lease rates, keep in mind that each rate will take into account your monthly print volume, with deals structured to compensate for paper usage, toner and wear and tear on the machine. Find out which copier your office should lease by using our simple copier pricing tool, which asks you a few simple questions about your office’s needs.
Compare copier lease rates and lease a copier for your small business. Choose from multifunctions, color copiers, small business copiers, Canon copiers, Ricoh copiers, and more brands and types by using our simple copier lease rate tool.